MX.0 Media's Privacy Policy
MX.0 Media, the organizer of the MX.0 Southeast event and the MX.0 event series helps business professionals (our Users and Event Attendees) find relevant content, improve their skills, find suppliers, build their knowledge, and stay up-to-date. MX.0 Media helps organizations (our Clients) share or syndicate business content online and at live events. MX.0 Media helps organizations (our Clients) identify and contact business professionals who may have an interest in their products, services, expertise, or content. The service is provided exclusively for Users aged 18 years or older, on the basis that Users may access content, services, events, or other opportunities in return for sharing their personal data with our Clients (the sponsors or contributors), for marketing purposes. MX.0 Southeast site: www.mx0southeast.com is operated by MX.0 Media (referred to here as “we”, “us”, or “MX.0 Media”).
Personal data we collect upon booking tickets and/or staying updated:
In order to provide MX.0 Southeast and other MX.0 Media services, we collect your personal data, including:
1. Business function and contact information
Your name, email address, telephone number, postal address, job title and employer.
2. Information about how you interact with our content and services
Content that you access (or otherwise interact with), your browser, screen resolution, device, browser, IP address, location, operating system, connection speed, searches you conduct, and when you open our messages or follow links within them. This is done through Google Analytics.
3. Other information you give us
Your preference and consent information, communication that we have (such as online chats, phone calls, letters, or emails), posts, uploads, comments, and other information you provide through forms, surveys, or other means. We do not collect special categories of personal data as defined by Article 9 of the EU GDPR.
Cookies, Web Beacons and other similar technologies
When you use our digital services, we may use cookies and similar technologies (such as web beacons, pixels, ad tags, and device identifiers) to recognize you and your device(s) on and off the digital services we provide. We allow third parties to set and use cookies as detailed in this policy. You can control cookies through your browser settings and other tools – this may impact the functionality of our services. Third party websites and digital properties MX.0 Media or MX.0 Southeast may redirect you to, or contain links to, third party websites or other digital properties. This policy does not govern the disclosure of any information by you to third parties.
Processing and sharing personal data
We process your data, and in some circumstances, share it with third parties for a variety of reasons, including to:
• Operate our digital services, and create content
• Verify your identity
• Secure and personalize our services
• Conduct market research, and carry out statistical, technical, and logistical analysis
• Publish derived content, such as league tables
• Communicate with you
• Tell you about content, services, events, or opportunities that may be relevant to your job
• Inform you of changes or updates to our services or policies
• For marketing purposes
• Enable relevant third parties to identify and contact you
When you access content hosted on behalf of, or in association with third parties, your data may be shared with the contributor or sponsor, who may contact you for marketing purposes. As required by law, to comply with lawful requests or instructions from law enforcement agencies or courts with appropriate jurisdiction.
Our legal basis for processing your data. Dependent on the specific processing, when we process your data, we do so on the basis of Consent. Where you have given your consent for a particular type of processing to take place we will process your data on that basis.
Legitimate Interest
We have a legitimate interest in processing your data to operate our websites including www.mx0southeast.com, as a commercial service, and to provide marketing or advertising services to our Clients or partners or send targeted correspondence of interest. When we rely on this basis, we only process your data as necessary to achieve it, and we always consider and balance your interests, rights and freedoms against our own.
Protecting and storing your data
We take all reasonable precautions to protect and secure any data that we hold about you from the point that it reaches us. We may retain your data for seven years, or until you ask us to delete it.
We may share your personal data with:
• Data processors inside or outside of the EU.
• Our clients – sponsors of the event inside or outside of the EU.
Data provided to third parties by MX.0 Media will be protected by contract and applicable UK and EU law. If data is transferred outside of the EU, it will be subject to the safeguards and standards set out by the GDPR. We may share your personal data as part of a sale, merger or change in control, or in preparation for any of these events. Any other entity which buys MX.0 Media or MX.0 Southeast or part of our business, will have the right to continue to use your data, as set out in this Privacy Policy unless you agree otherwise.
Event and Exhibition Management
If you have agreed to participate in one of our events as a speaker, sponsor, exhibitor or attendee, personal information is used in connection with the running of the event, to handle payments or for other purposes, as is necessary for the performance of the contract entered into. We will also use personal information to maintain our databases, assess your qualities as a speaker, attendee or sponsor/exhibitor, promote events and encourage further engagement at our events, as part of the legitimate interests we have as a commercial organization. We may share your personal information with event Sponsors and Exhibitors. Event Sponsors and Exhibitors may follow up and contact you about their products and services. You can opt-out of receiving these messages at any time by clicking unsubscribe or contacting us at the contact details set out below.
In addition, Sponsors, Exhibitors and Event Partners, as well as MX.0 Media's onsite team, may take photos and videos at our events, which can feature attendees, speakers, sponsors or exhibitors. Where photos and videos are taken that feature you as an attendee, speaker, sponsor or exhibitor, those photos and videos may be used for promotional purposes. You can contact us at the contact details below if you do not wish to be included in any photographs or videos used for promotional purposes.
In addition, Sponsors, Exhibitors and Event Partners, as well as MX.0 Media's onsite team, may take photos and videos at our events, which can feature attendees, speakers, sponsors or exhibitors. Where photos and videos are taken that feature you as an attendee, speaker, sponsor or exhibitor, those photos and videos may be used for promotional purposes.
Categories of information we collect about you when attending an event include: Information you provide us when registering your attendance such as name, business email address, phone number, job title, company name, the country you are based in and professional interests.
We use this information for certain activities, including: Enabling you to attend our events; Facilitating the smooth running of events; Analyzing attendee interests in and interactions with the event through geo-location data (in certain cases); Marketing our events through the use of video; Providing recordings of certain event sessions to interested business contacts, and attendees and online through our website or our social media sites.
We use this information because it is necessary for performing our obligations, or exercising our rights, under our contracts with clients; It is necessary for compliance with any legal or regulatory obligations; We have a legitimate business interest to: manage and promote our business and brand; Operate our events business; Provide and improve our services; Collect relevant information for hospitality and health and safety purposes; You have consented by providing us with the information.
Your rights and contacting us
Right to opt-out (Withdrawing consent)
If you receive marketing, or other messages from us, each will carry an unsubscribe mechanism for you to easily opt out. Alternatively, you may contact us as detailed below. Right to be forgotten (Right of erasure). In certain circumstances, you have the right for your data to be forgotten. To exercise this right, you must contact us as detailed below, clearly stating your wish. We may need to verify your identity.
Contacting us
If you have questions or complaints regarding your rights, this policy, or our handling of your personal data, please contact us by email at lucy.ashton@mx0events.com or write to us. We may change this Privacy Policy from time to time.
If the changes are material, we will provide notice via email, or by other means. You will have the opportunity to review the changes before they become effective.
Categories of information we collect about you when attending an event include: Information you provide us when registering your attendance such as name, business email address, phone number, job title, company name, the country you are based in and professional interests.
We use this information for certain activities, including: Enabling you to attend our events; Facilitating the smooth running of events; Analyzing attendee interests in and interactions with the event through geo-location data (in certain cases); Marketing our events through the use of video; Providing recordings of certain event sessions to interested business contacts, and attendees and online through our website or our social media sites.
We use this information because it is necessary for performing our obligations, or exercising our rights, under our contracts with clients; It is necessary for compliance with any legal or regulatory obligations; We have a legitimate business interest to: manage and promote our business and brand; Operate our events business; Provide and improve our services; Collect relevant information for hospitality and health and safety purposes; You have consented by providing us with the information.
Your rights and contacting us
Right to opt-out (Withdrawing consent)
If you receive marketing, or other messages from us, each will carry an unsubscribe mechanism for you to easily opt out. Alternatively, you may contact us as detailed below. Right to be forgotten (Right of erasure). In certain circumstances, you have the right for your data to be forgotten. To exercise this right, you must contact us as detailed below, clearly stating your wish. We may need to verify your identity.
Contacting us
If you have questions or complaints regarding your rights, this policy, or our handling of your personal data, please contact us by email at lucy.ashton@mx0events.com or write to us. We may change this Privacy Policy from time to time.
If the changes are material, we will provide notice via email, or by other means. You will have the opportunity to review the changes before they become effective.
